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Managing users with external rostering systems

Updated 3 weeks ago by Rana Wilds

External rostering systems and App licensing programs enable schools to add students to an easily accessible roster. Up until now - with our Padlet for Schools plans - the only option available for Padlet admins to add, edit and remove users was through their Manage people/Members page.

This is no longer your only option! Your life is about to become a lot easier!

Systems we support

To set up one of the rostering systems above - click on the corresponding link for step-by-step instructions.

User management

Once rostering has been set up and turned on, admins can no longer use the Manage people/Members page in their Padlet account to modify users. All user management takes place on the third-party system (the roster or Google for Education dashboard).

How does the roster work?

Students who are listed on the roster -> Will be sent an email invite to use Padlet (if they haven't already created an account). When they log in with SSO, their account will be created.

Students who are not listed on the roster -> They will lose access. We will deactivate their account and they will no longer be able to log in.

🌟Initial syncing of users from the roster to the account will take place when rostering is turned ON. It will be updated once a day after that.🌟

FAQs

Will user records automatically merge with current accounts when enabling rostering?
As long as the emails in your rostering system match the emails currently being used within Padlet, the accounts will sync and users will be able to continue using Padlet as they have been.
Will all created content be retained if user accounts are merged?
Yes - as long as the emails are the same. If the emails are different, please reach out to us!
If current Padlet accounts do not match what's in our rostering system, what will happen to the content within their accounts?
If a user's email is not included in your rostering system, their account will be deactivated and their padlets will move into a suspended state. These padlets won't be deleted and will remain suspended until the user is reactivated. If the user is added back to your rostering system, their account and padlets will be fully restored.

How did we do?

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