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Privacy and permission settings

Updated 1 week ago by Rana Wilds

Accessing privacy settings
- Privacy options
  - Selecting multiple privacy options
Accessing visitor permissions
- Permissions options
FAQs

Privacy and permissions are vital to protecting your padlet's content. Learn more about the privacy and permissions options and which will work best for you!

Accessing privacy settings

When creating a padlet, choose a privacy setting to control who has access to the padlet.

Access the privacy settings by clicking the Share arrow in the upper-right corner of any padlet. Then, under the 'Privacy options' section, choose the privacy level for the padlet.

Privacy options

Choose between the following privacy options for your desired level of security.

Privacy option	Description	How to use this option
Require password	Users will need the link to the padlet and the special password to access the content.	In the Share panel, click on Require password under the 'Privacy options' section >> toggle the button ON >> type in the desired password >> click Save.
Require visitors to log in	Require that users are logged into a Padlet account before they can access the content. This setting prevents anonymous posts from being added to the padlet. Comments and posts will display the author's name when this feature is enabled.	In the Share panel, click on Require visitors to log in under the 'Privacy options' section >> toggle the button ON.
Publish to profile and web	This option publishes the padlet for all to see! Users can stumble upon the padlet in search engines, by navigating to your Padlet profile, with the link, etc. To keep the padlet from being publicly viewable, we recommend keeping this toggle OFF* or adding a second privacy option.	In the Share panel, click on Publish to profile and web under the 'Privacy options' section >> toggle the button ON.
Show in Team/Classroom/School dashboard *Only available in Team Gold, Classroom and School accounts	When this option is toggled ON, the padlet will become visible to your organization within the All padlets tab.	In the Share panel, click on Show in team/classroom/school dashboard under the 'Privacy options' section >> toggle the button ON.

* = Make the padlet visible from your profile page but not listed in search engines by choosing Publish to profile and web AND Require password.

If you do not see one of the privacy options listed in your Share panel, it has most likely been disabled by the Owner/Admin of the account. This can only be modified by the account administrator.

All old privacy and permissions settings have been mapped to the new permissions system to ensure no changes to the settings of your padlets.

Selecting multiple privacy options

Choose more than one privacy option for added protection! Below are some examples you can choose from.

Require password AND Require visitors to log in -- Users will have to log into their account first and then enter the preset password for the padlet.
Show in Team/Classroom/School dashboard AND Require password -- The padlet thumbnail will be viewable from the creator's profile page and within the Team/Classroom/School's shared dashboard. Once the padlet is selected, users will need to enter the preset password to view the content.
Publish to profile and web AND Require password -- The padlet thumbnail will be viewable from the creator's profile page but will not be indexed for web searching. Once the padlet is selected, users will need to enter the preset password to view the content.
Publish to profile and web AND Require visitors to log in -- The padlet thumbnail will be viewable from the creator's profile page and it will also be indexed for web searching. Once the padlet is selected, users will need to log into their Padlet account to view the content.

Accessing visitor permissions

Assign each user that visits your padlet specific permissions. This determines what each user can actually do on the padlet once they get there.

Access the permissions by clicking the Share arrow in the upper-right corner of any padlet. Then, under the 'Permissions' section, choose the options you'd like to allow.

Permissions options

Choose between the following permission options to determine the level of editing access to allow for visitors to the padlet.

If you are part of a Team, Classroom or School account -- Assign different permissions, depending if the visitor is a member of your organization account or not.

Permission option	Description
No access	Only the padlet creator and users added as collaborators can access the board. To read more about adding users as collaborators, click here.
Reader	Visitors can access the padlet and read existing posts.
Commenter	Visitors can comment on existing posts and add reactions/votes.
Writer	Visitors can access the padlet, create new posts, read existing posts and comment/react.
Moderator	Visitors can read, write, comment, edit and approve posts.
Admin	Users can create, edit, and approve posts. They can also invite collaborators and modify the padlet. Admins have the same editing permissions as the Owner/Creator of the padlet - including access to delete the padlet.

If you do not see one of the permission options listed in your Share panel, it has most likely been disabled by the Owner/Admin of the account. This can only be modified by the account administrator.

Be cautious of who is given Moderator or Admin permissions. This must be someone that can be trusted with your padlet.

FAQs

Why can't users post on my padlet?

Make sure that the Permissions are set to Writer so that others can create posts on the padlet. If you'd like to only allow commenting on existing padlets, the Permissions should be set to Commenter.

I want to prevent others from adding posts on my padlet (except for a select few). How can I set this up?

Give special permissions to select users by clicking the Share arrow and changing your Permissions to Reader or Commenter (based on your preferences). Then, invite the users (with username or email) in the 'Add a collaborator' field >> Invite. In the drop-down menu next to the new user, select Writer.

This ensures the specific users can create posts on the padlet, while everyone else can only read or comment.

I have my padlet's privacy option set to Require password. Some users can bypass the password. Why? Is my padlet still protected?

Yes, the padlet is still protected. There are a few instances where users can bypass entering the password. No worries, though! This doesn't happen for random users. This is designed a specific way. Users that can bypass the password for a Require password padlet are:

*Collaborators you've invited via the 'Add a collaborator' field
*Owner of the individual padlet
*Owners of a Team/Classroom/School
*Admins in a Team/Classroom/School
*Teachers in a Classroom/School

Makers and Contributors (in a Team) and Students (in a Classroom or School) will still need to enter the password to have access to the padlet.

Can I choose more than one privacy option at a time?

Yes! For added protection, choose from the following:

*Require password AND Require visitors to log in -- Users will have to log into their account first and then enter the preset password for the padlet.

*Show in Team/Classroom/School dashboard AND Require password -- The padlet thumbnail will be viewable from the creator's profile page and within the Team/Classroom/School's shared dashboard. Once the padlet is selected, users will need to enter the preset password to view the content.

*Publish to profile and web AND Require password -- The padlet thumbnail will be viewable from the creator's profile page but will not be indexed for web searching. Once the padlet is selected, users will need to enter the preset password to view the content.

*Publish to profile and web AND Require visitors to log in -- The padlet thumbnail will be viewable from the creator's profile page and it will also be indexed for web searching. Once the padlet is selected, users will need to log into their Padlet account to view the content.

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