Enable Names and Role Provisioning Services in Brightspace

Rana Wilds profilképeFrissítve 13 hours ago – Rana Wilds által

Role provisioning automatically reads a user's role from Brightspace and assigns a matching role in Padlet. An Instructor becomes a Teacher; a Learner becomes a Student. This happens every time a user launches Padlet from Brightspace.

How it works

Two separate mechanisms are involved:

Launch token (always on) — When someone opens a padlet from inside Brightspace, the launch itself tells Padlet what role that person has, and Padlet sets their Padlet role from it. This happens on every launch and there is no setting that turns it off.

Names and Role Provisioning Services (NRPS) (optional — the checkbox below) — A separate service that lets Padlet ask Brightspace for your full class list, so students appear in Padlet before they've ever clicked a Padlet link. It does not control login permissions or role assignment.

Turning NRPS off stops the class list lookup. It does not stop Padlet from reading roles — students will simply not appear in Padlet until they launch it themselves.

Default role mappings

LMS role

Padlet role

Administrator

Admin

Faculty, Instructor, Lecturer, Manager, Staff

Teacher

Learner, Designer, Facilitator, Tutor, Online Learner

Student

Custom roles

Student

Padlet only promotes users, never demotes them: Student → Teacher → Admin. If a Learner becomes an Instructor in Brightspace, they'll be promoted to Teacher in Padlet. If they later become a Learner again, they'll stay a Teacher in Padlet until manually changed.

If the default mappings don't fit your school, contact Padlet support with your Brightspace roles and the Padlet roles you'd like them mapped to — custom mapping is set up on our side.

Before you start

You need Brightspace admin access and Padlet for Schools admin rights.

Enable Names and Role Provisioning Services

  1. Log into the Brightspace admin account and click the Settings cog icon (⚙️) in the upper-right corner.
  2. Under 'Organization Related,' click Manage Extensibility.
  3. Select LTI Advantage and then choose your deployment under 'Tool.'
  1. Under 'Extensions,' check the box next to Names and Role Provisioning Services.
  1. Save and close.

FAQs

If I disable NRPS, will roles stop being assigned?
No. The launch token still reads roles on every launch. Disabling NRPS only stops the class list lookup.
Why is a user getting the "maximum teachers" error?
Brightspace is trying to upgrade that user to a Teacher or Admin in Padlet, but your plan is already at its maximum number of teachers and admins, so the user can't access Padlet. One of these changes will fix it:

1. Use custom role mapping to map that role to Student
2. Increase your plan's teacher cap
3. Manually change their Padlet role — keeping in mind it will revert on the next launch
A user's Brightspace role changed, but their Padlet role didn't. Why?
Padlet only promotes, never demotes. If they were promoted to Teacher in Padlet, they stay a Teacher unless manually changed (or promoted to Admin).

Exception: if your school uses External Rostering Services (like ClassLink or OneRoster), full roster syncing can override this safeguard and downgrade users.
What happens when a new student enrolls?
With NRPS enabled, they auto-appear in Padlet with the Student role (unless their Brightspace role maps higher). Without NRPS, they appear when they first launch Padlet.
Can I manually change a user's role?
Yes, in Manage People. But their role will revert on the next launch unless you also change their Brightspace role.
Can I disable role reading entirely?
Yes — you can disable the 'Role Information' permission in Brightspace Security Settings, but this stops all automatic role assignment. Most schools leave it enabled.

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